Junior PMO Specialist
Immedis, Bulgaria

Immedis is the fastest growing global payroll technology company in the world and we’re disrupting the FinTech market with our world-class global payroll software. We need you to come on board and help make a difference. We operate from offices in Ireland, the US and Bulgaria. With a brand that is only 4 years old, we have made a significant impact on the market and are looking for dynamic, ambitious, and fun people to join our team.

We are part of the CluneTech Group, founded in 1996 with over 1500 team members in 35 offices across 22 countries. Our suite of global companies helps simplify the complexity of global business.

As a PMO Specialist you will be responsible for project oversight and reporting and Change Requests that occur throughout a customer onboarding project, and providing support to the wider Onboarding and PMO team on project delivery.

Responsibilities:

• Reporting
  • Dashboard reporting on key project information and metrics
  • Weekly management reporting as needed (status, utilisation etc.) to facilitate decision making at senior level
  • Maintain overall project data (contracted and incoming) to resourcing and prioritisation of new projects
• Monitoring adherence to project standards e.g. accurate status reporting, time- keeping, risk and issue management
• Ensuring adherence to the Project Change Control Process
• Support as needed on Change Board activities
• Liaise with key internal stakeholders as needed, comms and updates on decisions
• Support for Immedis Onboarding Methodology in maintaining project plan templates and assigning appropriate plan template to new projects
• Support and Admin of key project management tools used for plans, reporting and project data (Celoxis)
• Build and maintain a knowledge repository of project and change management tools and process documentation, templates for baseline Risks and Assumptions, project decks.
• Support with Project setup tasks/shell plans for all new projects.
• Any other PMO support as needed by the Onboarding Leadership.

Requirements

• Entry level position would suit someone coming directly from University or with adminstraton experience
• Excellent administrative, organisational and business support skills

• Mastery of Microsoft Office tools
• Excellent English, both written and verbally

• Excellent attention to detail, time amp; workload management skills
• Strong interpersonal skills, with the ability to work in diverse teams.

Desired Skills / Core Competencies

• A process-oriented mind-set; an ability to design new structures and processes for new administrative tasks, as well as an ability to build and maintain routines for ongoing operational practices and procedures
• Understanding of project and change management and/or relevant frameworks
• Mature approach to handling challenge at senior to junior stakeholder level
• Strategic thinking, analysis, planning amp; scheduling applied to all aspects of the role
• Critical thinking skills and the ability to exercise good judgment and solve problems quickly and effectively
• Ability to work remotely with minimal direction and ability to take ownership of issues and having determination to follow things through
• An aptitude for working on new systems
• Power BI, or experience with project portfolio management tools- an advantage but not required.

Benefits

In addition to a competitive salary, we also offer an exclusive benefits package that includes:

• Flexible Working Policy with a combination of remote and office working
• Multisport Cards
• 22 Annual Leave Days for all employees plus additional days with length of service
• Lifework days: day each quarter to get your life work done
• Summer flex hours where you can work your 40 hours across 4.5 days
• Additional Health Insurance including dental and vision care
• Team Buildings amp; Parties
• Life Insurance
• Refer a Friend Bonus
• Discounts across various stores, theatres, restaurants
• Employee-led CSR Programme, CluneTech Cares, with one paid Volunteer Day per year
• CluneTech Life corporate wellness program
• Monthly Food Vouchers
• Mobile Plan with Free Calls amp; Internet
• Company Paid Trainings amp; Learning Accounts
• #OneTeam Awards and Annual Employee of the Year Awards
• Milestone Recognition Program
• Free Sports: Football, Tennis, Volleyball
• Employee Assistance Program
• Meeting Free Days a specific no meeting day where we encourage no meetings so you (and your team) can focus on getting things done!

Job Rewards and Benefits